ASIMUT - Digital Room-Booking System

You can reach the Trossingen portal of the room-booking system Asimut by the following link: https://hfm-trossingen.asimut.net/public/login.php

• Username: Your University email address (for lecturers who do not have a university address, the private address)
• Password: The password chosen for Asimut. A new one can be created using the "Set/reset password" button
• Booking: Go to "Rooms" in the navigation on the left. All rooms that you are entitled to book are displayed here in the selection menu (please primarily book here). Select the day you want in the room overview (the calendar appears when you click on the three dots in the upper right corner) and click on the time in the room you want to book. Select the booking category. A window opens in which you can specify the specific start and end times. Here you can also change the date, enter comments and add participants. Save the booking and the desired room is reserved for you.
• Confirmation: Please note that you must reconfirm the room on site, otherwise the booking will be forfeited. Teachers can confirm their booking from 12 hours before and up to 55 minutes after the start of the booking, students 1 hour before and 10 minutes after.

A short video is available for a first introduction to Asimut: https://vimeo.com/74290453

• Students may book a practice room 48 hours in advance (calculated based the planned end of the practice).
• The practice rooms on the third floor and the rooms on Lindenstraße can be booked.
• Additional time slots can be booked last-minute (within the next 6 hours) if there is free capacity. Classrooms in your department can then also be booked (see below for allocation).
• Rooms can be booked for a minimum of 30 minutes and a maximum of 2 hours. The same room can only be booked again 90 minutes later.
• The core time quota is 2 hours (additionally last minute if there is free capacity), a total of 4 hours can be booked in advance every day. Core time: Mon-Thurs: 09.00-19.00 and Fri: 09.00-15.00

• Around 150% of your hourly workload is available for booking. You can enter both lessons and class hours.
• The rooms that are assigned to your department can be booked (see next point)
• From the last month of each semester you can book for the next semester: From July 1st for the following winter semester, from February 1st for the next summer semester
• For your own practice, rooms can be booked last-minute (from 6 hours before the planned end of the practice). Please use the special category “Teacher Practice Time” for this. These times do not count towards your quota.

The classrooms are combined into the following room groups (*shared use):

• Accordion: 112
• Performance Practice (formerly "Early Music"): 131/132 | 349 | 350 | 351  | B 202 | B 301 | B302 | B 303*
• Brass: 107 | 206 | B 206 
• Choral conducting and ensembles: 164
• Voice, Song: 217 | 219 | 220 | B 201* (mit Streichern) | B 204
• Guitar/Lute: 166 | 349, Räume der Alten Musik
• Group lessons/Chamber music, etc.: B 203 | B 205* (controlled by Frau Neininger-Hofmann)
• Woodwinds: 115 | 207 | 208 | 227 | 228 | B 301* (no piano)
• Jazz/Pop: 108 | 109 | Saal Hans Lenz Haus + more rooms in HLH
• Piano (Majors & Accompaniment): 214 | 215 | 216
• Piano (Required Subject, Education, Accompaniment): 113 | 209 | 210 | 211 | 212
• Concert spaces: Kleine Aula | Konzertsaal | 153 (Allocation by the front desk or E. Werres)
• Song (Vocal accompanists and vocal students): 217*
• Music and Movement, Scene, Body Work: 144 | 145 | B 304 | B 305
• Music design: Räume im HLH (genaue Aufteilung in Absprache mit Jazz-Pop)
• Organ: 128 (nach Absprache offen für andere) | 150 | 328
• Speech/Methods: B 101* | B 102* | B 203* |
• Strings: 110  (Bass only) | 111 | 114 | B 101* | B 102* | B 201* (with voice) | B 303* (no piano)
• Theory: 221 | 222 | 223 | 224 | 225
• Musicology, Didactics/Methods: 165 | B 203 (Seminar room – primarily didactics/methods) | B 304 (Musicology/ Music and Health)
• Zoom Rooms: Can be booked for meetings, etc. The access data is stored in Asimut. The rooms are listed in the category "Digitale Unterrichtsräume." (Digital classrooms)

• The Kleine Aula can be booked by Daniela Hügner, as well as external concert spaces like the Kulturspeicher (Klavierhaus Hermann), Kulturfabrik Kesselhaus, and the Dr. Ernst Hohner Konzerthaus (only for ensemble working periods and exams).
  Exception: short notice booking of the Konzertsaal and Kleine Aula (on the current day and the following 3 days) by the front desk if there is free capacity.
  Attention: During the examination period, bookings are not possible. As soon as the examination schedule is set, exam preparation bookings are possible at the front desk.
• The Klangpavillon can be booked by Emanuel Werres.

During the renovation phase of the Konzertsaal wing, more rooms are available outside the Univeristy:

• Mornings: larger roomsin the Musikschule
• Afternoons: the Aula of the Löhrschule
• Monday-Thursday: Alte Rat- und Schulhaus
• Kulturspeicher Klavierhaus Hermann
• For rehearsal periods and the examination periods: Konzerthaus

More exact information and to book a room, contact Daniela Hügner

Students can book rooms for chamber music rehearsals up to three days in advance at the front desk.

Daniela Hügner can help you book concert spaces as well as the alternative rooms in the Musikschule (mornings) and the Löhrschule (afternoons).

Mechtild Neininger-Hofmann is in charge of user administration and basic questions about Asimut as well as booking rules and quotas.

Your room booking is just "tentative." You have to confirm your book on site, otherwise it will automatically expire, the room will be released by the system and can then be booked by others.

How room confirmation works:

• You will see a "Confirm" ("Bestätigen") button under your booking in your personal schedule. Just click on it.
• However, reconfirmation is only possible if you are logged into the university's WLAN with a cell phone or other mobile device or call up your bookings on a computer at the Rote Theke (please don't forget to log out there). Of course, you can book your room yourself from any location with an internet connection.
• For teachers: The confirmation can be done 12 hours in advance at the earliest and must be done one hour after the beginning of the booking at the latest.
• For studendts: The confirmation can be done one hour in advance at the earliest and must be done 10 minutes after the beginning of the booking at the latest.